How to Delete a Team Space in Notion – Expert Guide

Notion has become a versatile and indispensable team tool, offering a seamless collaborative work and information management platform. With its user-friendly interface and customizable features, Notion has enabled teams to efficiently create and organize their projects, databases, and knowledge bases. However, as teams evolve, projects conclude, and priorities shift, there may come a time when a team space in Notion is no longer needed. In such cases, knowing how to delete a team space effectively is crucial to ensure streamlined data management and maintain data privacy.

Deleting a team space in Notion requires careful consideration and planning, as it involves permanently removing content and revoking access for team members. Proper preparation and communication are essential to safeguarding valuable data and preventing accidental deletions. This step-by-step guide will walk you through deleting a team space in Notion, ensuring you can confidently carry out the task and minimal disruption to your team’s workflow.

Prepare For Deleting Teamspace

Deleting a team space in Notion is crucial to ensure a smooth and well-organized process. Proper preparation will help you safeguard important data, communicate effectively with team members, and avoid unintended consequences.

Understand the Implications:

Before proceeding with the deletion, ensure you and your team fully understand the implications of this action. Deleting a team space is irreversible, and all its content will be permanently removed. Consider whether there are any alternatives, like archiving or reorganizing the space, to prevent losing valuable information.

Backup and Export Data:

It’s essential to back up all critical data and content before starting the deletion process. Notion allows you to export team spaces, pages, and databases. Exporting data ensures you have a copy of important information, which can be useful for reference or if you decide to recreate the team space later.

Communicate with Team Members:

Inform your team members about the impending deletion well in advance. Effective communication is vital to avoid misunderstandings and allow everyone to review and retrieve any necessary data. Discuss the reasons for deletion and address any concerns or questions they might have.

Transfer Ownership of Pages and Databases:

If you have specific pages or databases within the team space that contain critical information, consider transferring ownership to another team member or yourself individually. This will prevent these elements from being deleted when the team space is removed.

Revoke Access for Unnecessary Members:

Review the list of team members with access to the team space and identify those without access. Before deleting the team space, revoke access for these individuals to protect data privacy and security.

Archive or Delete Unnecessary Content:

Review the contents of the team space and identify any unnecessary pages, databases, or information. Consider archiving pages containing valuable historical data that are no longer actively used. Delete any irrelevant or outdated content to streamline the deletion process.

Disconnect Integrations and External Links:

If the team space is connected to any third-party integrations, such as databases from other apps, make sure to disconnect them. Additionally, remove any external links pointing to the team space to prevent potential access after deletion.

Export Data for Additional Backup (Optional):

As an extra precaution, you can create a final data export just before the deletion process. Save this export securely, as it can serve as an additional data backup.

How to Delete a Team Space in Notion- Step-by-Step Guide

Deleting a Team Space in Notion involves careful steps to ensure a smooth and responsible process. Here’s a step-by-step guide to help you navigate the deletion process effectively:

Step 1: Accessing the Team Space

To begin the deletion process, log in to your Notion account and navigate to the team space you wish to delete. Ensure you have the necessary permissions to make significant changes within the team space.

Step 2: Reviewing Content and Permissions

Take the time to review the content and elements within the team space. Identify critical pages, databases, or information that you may want to retain or transfer ownership to another team member. Additionally, check the access permissions of team members to verify that only relevant individuals have access to sensitive data.

Step 3: Removing Team Members

Before deleting the team space, it’s essential to ensure that team members’ access is appropriately managed. If certain team members no longer need access, transfer ownership of important pages or databases to others as necessary. After transferring ownership, revoke access for team members without access to the team space.

Step 4: Archiving or Deleting Pages and Databases

Next, consider the content within the team space. If some pages or databases contain valuable historical data but are no longer actively used, consider archiving them instead of deleting them. Archiving preserves the content without cluttering the active workspace. On the other hand, permanently delete irrelevant or outdated pages or databases to streamline the team space’s content.

Step 5: Cleaning Up Integrations and Links

If the team space is integrated with third-party apps or services, disconnect these integrations before deletion. This ensures that no data dependencies or potential issues arise after deletion. Also, remove any external links pointing to the team space to prevent unintended access after the deletion process.

Step 6: Exporting Data (Optional)

As an additional precaution, you can create a data export of the team space before proceeding with deletion. This export will serve as an extra backup of your data, giving you peace of mind if you need to retrieve specific information later.

Step 7: Final Deletion

Once you have completed all the necessary steps and have double-checked your preparations, you can initiate the final deletion process. Confirm your decision, and Notion will permanently remove the team space and its contents. Note that this action is irreversible, so proceed with caution.

After Deletion: Best Practices

After the deletion of a team space in Notion, it is essential to follow these best practices:

  • Inform team members about the successful deletion
  • Handle potential issues or data recovery needs using the exported data
  • Ensure data privacy and security by securely disposing of any exported data
  • Double-check that all unnecessary data has been removed and that no sensitive information is exposed
  • Review access permissions and adjust as necessary for other remaining team spaces
  • Consider archiving critical historical data for future reference, if applicable
  • Provide guidance to team members on alternative collaboration methods and workspace organization
  • Reflect on the deletion process and identify any lessons learned for future data management

Additional Tips for Managing Teamspaces in Notion

  • Regularly review and declutter team spaces to maintain organization and efficiency.
  • Use templates to create consistent layouts and structures for new pages and databases.
  • Utilize the “Duplicate” feature to replicate frequently used pages or databases quickly.
  • Implement a standardized naming convention for pages and databases to enhance searchability.
  • Leverage tags and filters to categorize and sort information within databases effectively.
  • Encourage team members to use comments and @mentions for collaborative discussions.
  • Utilize the “Version History” feature to track changes and revert to previous versions if needed.
  • Consider setting up a dedicated “Trash” page or database to store deleted content temporarily before permanent deletion.
  • Regularly back up team spaces to ensure data redundancy and disaster recovery preparedness.
  • Utilize integrations with other tools to streamline workflows and data synchronization.
  • Assign clear roles and responsibilities to team members within the team space.
  • Schedule periodic team meetings to discuss Notion usage, improvements, and best practices.
  • Explore and stay up-to-date with Notion’s new features and updates to maximize the platform’s capabilities.
  • Foster a culture of documentation and encourage team members to contribute to the team space.
  • Implement a permissions strategy to control access levels and ensure data privacy.
  • Regularly communicate with team members about changes, updates, and improvements within the team space.


How do I leave the default Teamspace in Notion?

To leave the default Teamspace in Notion, follow these steps:

  • Click on the “Settings & Members” option (gear icon) in the top-right corner of the Notion app.
  • Under the “Members” section, find your user profile.
  • Click on the three-dot menu next to your profile and select “Leave” to exit the default Teamspace.

Why can’t I delete a workspace in Notion?

Notion doesn’t allow users to delete a workspace directly. If you want to remove a workspace, you need to first delete all the content (pages, databases, etc.) within it, and then the workspace will automatically disappear from your workspace list.

How do I delete a teamspace member?

To delete a member from a teamspace in Notion, follow these steps:

  • Access the teamspace and click on the “Settings & Members” option (gear icon) in the top-right corner of the app.
  • Under the “Members” section, find the member you want to remove.
  • Click on the three-dot menu next to their profile and select “Remove from [Teamspace Name].”

How do you rename Teamspace in Notion?

To rename a Teamspace in Notion, use the following steps:

  • Click on the “Settings & Members” option (gear icon) in the top-right corner of the app.
  • In the Teams section, hover over the Teamspace name you wish to rename.
  • Click on the ellipsis (three dots) that appear next to the Teamspace name.
  • Select “Rename” and enter the new desired name for the Teamspace. Press Enter to save the changes.


In conclusion, deleting a teamspace in Notion is a responsible and carefully planned process that requires thorough preparation and communication. By following the step-by-step guide outlined in this article, you can ensure the smooth removal of unnecessary team spaces, while safeguarding critical data and maintaining data privacy for your team. Remember, before proceeding with deletion, consider alternative solutions, back up important data, and inform team members to ensure a seamless transition. With these best practices in mind, you can confidently manage your Notion workspace and create a clutter-free, organized, and efficient collaborative environment for your team.